Privacy Policy

Our website address is: https://ultimatesportstravelvipclub.co.uk.

Ultimate Sports Travel VIP Club (“USTVC”, “we”, “us” or “our”) is responsible for deciding how personal data collected through this website is used and protected. Privacy enquiries can be sent to sales@ultimatesportstravelvipclub.co.uk.

Personal data is collected and processed in accordance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018. Depending on the circumstances, we process information because it is necessary to provide a requested service or perform a contract, comply with a legal obligation, pursue a legitimate business interest that does not override your rights, or because you have given consent.

We use appropriate technical and organisational safeguards designed to protect personal data against unauthorised access, accidental loss, misuse, alteration or disclosure. These safeguards include secure HTTPS transmission, access restrictions, authenticated account controls, security maintenance and confidentiality requirements for people permitted to handle data.

Access to personal data is limited to authorised persons who need it for legitimate USTVC purposes. Although no internet service can truthfully guarantee absolute security, we take data protection seriously, regularly review our safeguards and will respond to any personal data incident in accordance with applicable legal requirements.

When visitors leave comments on the site, we collect the information shown in the comments area together with the visitor’s IP address and browser user-agent string to support security and spam detection.

Comment information is used only to operate, moderate and protect the website. We do not sell comment information or provide it to third-party apps or websites for their own advertising, marketing or commercial purposes. After a comment is approved, the comment and any profile image you have chosen to make public may be visible in the context of that comment.

If you upload images to the website, you should avoid uploading images that contain embedded location information (EXIF GPS). Other visitors may be able to download publicly accessible images and extract location information contained in those files.

If you leave a comment, you may choose to save your name, email address and website in cookies. These convenience cookies mean you do not need to enter the same details again when leaving another comment and normally last for one year.

When you visit a login page, a temporary cookie may be used to determine whether your browser accepts cookies. It contains no directly identifying personal information and is discarded when you close your browser.

When you log in, cookies are used to save your login information, account session and screen display preferences. Login cookies normally last for two days and screen-option cookies for one year. If you select “Remember Me”, your login may remain active for two weeks. Login cookies are removed when you log out.

If you edit or publish an article, an additional cookie may be saved in your browser. It contains no personal data and only indicates the post ID of the article that was edited. It normally expires after one day.

Essential cookies are used only where needed to provide security, account, membership and website functionality. Any non-essential cookies requiring consent will only be used where the required consent has been obtained.

Some pages may identify or link to videos, images, articles or other content hosted elsewhere. USTVC does not authorise an external website to use USTVC-held personal data for its own advertising or marketing purposes.

Where third-party embedded content would place non-essential cookies or collect information directly from your browser, it should be blocked until any legally required information and consent have been provided. If you choose to open an external link, the destination website operates under its own privacy terms and USTVC does not automatically transfer your account information to it.

USTVC does not sell, rent, trade, publish or disclose personal data to third-party apps or websites for their own independent advertising, marketing or commercial purposes.

Personal data remains under USTVC’s control. Access may be given only to authorised USTVC personnel and strictly necessary service processors that provide secure website hosting, payment processing, email delivery, technical security or similar operational support on our instructions. Such processors are not permitted to use the information for their own purposes and must be subject to appropriate confidentiality, security and data-protection obligations.

We may disclose information where we are legally required to do so, where necessary to establish or defend legal rights, or where necessary to prevent fraud, abuse or a serious security threat. This does not constitute a sale of personal data.

If you leave a comment, the comment and its associated metadata may be retained indefinitely so that follow-up comments can be recognised and approved without unnecessary moderation delays.

For registered users, we store the personal information supplied in the user profile while the account remains active and for any additional period reasonably required for security, record-keeping, dispute resolution or legal compliance. Users can see, edit or delete editable profile information, although usernames may not be changeable. Website administrators can also see and edit that information where necessary to administer the service.

Other personal data is retained only for as long as necessary for the purpose for which it was collected, including fulfilling a contract, maintaining legally required financial records, resolving disputes and enforcing agreements. It is then securely deleted or anonymised where appropriate.

Depending on the circumstances, you may have the right to request access to your personal data, correction of inaccurate information, erasure, restriction of processing, objection to processing and transfer of information in a portable format. Where processing relies on consent, you can withdraw that consent for future processing.

If you have an account or have left comments, you may request an exported copy of personal data we hold about you and may ask us to erase eligible personal data. These rights do not require us to delete information that must be retained for administrative, contractual, legal, fraud-prevention or security purposes.

To exercise a privacy right, email sales@ultimatesportstravelvipclub.co.uk. We may need to verify your identity before completing a request. You also have the right to raise a concern with the UK Information Commissioner’s Office.

Personal data is not sent to third-party apps or websites for their independent use, advertising or marketing. Where a strictly necessary processor handles information on USTVC’s behalf, it may process the information only under USTVC’s instructions and appropriate contractual safeguards.

If information must be processed outside the United Kingdom, we will use an applicable lawful transfer mechanism and safeguards required by UK GDPR, such as an adequacy regulation or approved contractual protections. Security and spam checks may be automated, but information processed for those checks must not be used by the processor for unrelated purposes.